Reservationless: This call can happen anytime, so it's good to use for impromptu, ad-hoc conferences. A Reservationless conference will always use the same PINs and are limited to 25 people.
Scheduled: A call reserved for a specific time. People can only dial into a scheduled call during the scheduled time period for the call. Presenters and Assistants can join the call up to 70 minutes early, and Participants can join up to 15 minutes early.
PINs are the codes that allow participants to dial into a conference. When someone dials in and enters a PIN, they are routed to the call in question and their information is displayed in the Conductor View. PINs store the information that is connected with them, including name, email, and custom fields, so you can have a recurring conference with the same PINs.
When you create a conference, you have the option to generate a number of PINs for presenters, assistants, and participants. If you send out the Self Registration link, a PIN is generated for anyone who signs up.
The "Email PINs" button emails all of the PINs to the creator of the conference. Participants receive their PIN when they register and receive a confirmation e-mail. They also get a reminder e-mail 8 hours before the call with their dial-in number and unique PIN. You can toggle this reminder function off in the conference details page, if you'd like.
Calls and conferences are set to "record" as the default setting in the conference setup. Recordings become available, in mp3 format, within 2 hours after the call ends.
Custom fields allow you to pre-define groups of callers into certain custom fields. You can then, during a call, quickly create breakout groups with your pre-defined values.
Our system supports conferences up to 2,000 participants. We are expanding to allow greater numbers of participants in the near future. Your caller limit is determined by the plan you purchase.
Our standard subscriptions allow one user to conduct calls. If your organization has more than one user who wishes to conduct calls, please Contact Sales for pricing.
The mic icons indicate what level of voice a caller has. There are three levels of mic status.
When a mic is muted (in the Conductor View or by the caller pressing "6" on their phone), nobody in the call will be able to hear the caller.
When the mic is greyed out (which is the normal setting for participants and assistants), the caller cannot be heard in the main room, but can be heard when in a breakout group. This is called "local", and signifies that the caller is unmuted, but isn't holding a microphone.
When the mic icon is dark grey, the caller has a mic and can be heard by the entire room, even if they are in a breakout group.
Click the "Create Breakouts" button on the left side of the interface. Select who you want to arrange into breakouts (select people, the whole room, or a combination of groups), then arrange them into breakouts of at least two. Click commit after reviewing the arrangement. Here’s our video tutorial on creating breakout groups.
Here’s our video tutorial on Advanced Breakout Group setup.
In a regular breakout, participants can hear what happens on a big mic, like when the presenter takes the big mic, or sounds the tone. The private breakout operates as if they are off in a side room, where they can't hear what happens on the big mic - talking, audio cues, music; nothing. The green room is a private breakout - that's why the music can't be heard when you're in there, even though the music is on and the participants in the main room are hearing it. Private breakouts are useful during the conference if an assistant ever needs to pull someone aside to talk with them, ask them a question, or support them through an issue they're having - all while the speaker continues in the main room.
"Walking the room" consists of moving in and out of breakout groups, as a presenter or assistant. You can accomplish this by selecting yourself in the Caller Panel, then selecting a group number on the right side of the panel, under "Move into breakout."
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To recover your password, click "Request new password" on the login screen. Enter your email in the box, and a new password will be automatically generated and sent to you.
We have found that Skype is often a good solution for those dialing in to conferences from outside the US, since Skype has inexpensive international calling rates (www.skype.com). From Skype, your call participants would just call our conference call line, just as they would call any regular US telephone number.
If you are an active subscriber with a valid credit card on file with us, you can also offer direct dial-in access to international callers in selected countries, as well as direct Skype access into your events, for a charge of 2.5c per minute per caller. You can choose to offer these two dial-in options to everyone, or just to paying clients, special friends/presenters, etc.
To sign up for this plan, click here: https://livingposs.infusionsoft.com/app/form/50004d3f0730e624035adf8820ab94d7
Not necessarily. Some VOIP products, like Skype, work well with us, and others do not. Contact us directly for more info on this.
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